Data Management
Implementation and audit guidance for secure handling of data across its lifecycle.
Guidance to Implement
Enforce policies that require unique user accounts.
Guidance to Audit
User account audit logs and policy documentation.
Guidance to Implement
Implement role-based access controls and perform periodic reviews of all access rights.
Guidance to Audit
Access control audit reports and review meeting minutes.
Guidance to Implement
Schedule annual reviews to assess and document user access rights.
Guidance to Audit
Annual review reports approved by the data owner.
Guidance to Implement
Conduct semi-annual reviews for high-privilege accounts using automated alerts.
Guidance to Audit
Review logs and checklist records.
Guidance to Implement
Deploy continuous monitoring solutions with real-time alert capabilities for critical systems.
Guidance to Audit
Monitoring dashboards and alert logs.
Guidance to Implement
Utilize systems that enforce expiration dates on temporary access and perform regular audits.
Guidance to Audit
Temporary access logs and system configuration records.
Guidance to Implement
Adopt a formal workflow system integrated with your IAM solution to track and approve access requests.
Guidance to Audit
Approval logs and IAM audit reports.
Guidance to Implement
Document data ownership roles in a formal matrix and integrate them into data governance.
Guidance to Audit
Data ownership matrices and governance meeting minutes.
Guidance to Implement
Conduct annual reviews of data ownership as part of overall governance processes and update records accordingly.
Guidance to Audit
Annual review reports and updated ownership records.
Guidance to Implement
Integrate data ownership training into onboarding and require annual re-certification from data owners.
Guidance to Audit
Signed acknowledgment forms and training attendance records.
Guidance to Implement
Include data classification questions in regular assessments and address identified gaps with targeted training.
Guidance to Audit
Assessment results and remediation plans.
Guidance to Implement
Distribute detailed procedures for secure data handling and conduct regular training sessions.
Guidance to Audit
Procedure documentation and training logs.
Guidance to Implement
Regularly review and update the data retention policy and include it in mandatory training sessions.
Guidance to Audit
Policy distribution records and compliance audit reports.
Guidance to Implement
Implement approved data destruction methods and schedule periodic audits to verify compliance.
Guidance to Audit
Destruction logs and audit reports.
Guidance to Implement
Maintain a list of approved SaaS platforms and perform regular vendor security reviews.
Guidance to Audit
Vendor approval records and audit logs.
Guidance to Implement
Establish clear criteria for the use of Generative AI platforms and monitor usage for compliance.
Guidance to Audit
Usage logs and approval documentation.
Guidance to Implement
Implement an export approval process integrated with DLP tools to monitor and document data exports.
Guidance to Audit
Export approval logs and DLP reports.
Guidance to Implement
Enforce secure transmission protocols via network controls and conduct periodic audits.
Guidance to Audit
Protocol configuration records and audit logs.
Guidance to Implement
Develop social media usage policies that include security best practices and distribute them.
Guidance to Audit
Policy documents and training session records.
Guidance to Implement
Clarify acceptable use policies for personal email and cloud storage; monitor usage for compliance.
Guidance to Audit
Policy documents and usage logs.
Guidance to Implement
Implement DLP solutions to monitor data transfers and deliver clear training on data handling responsibilities.
Guidance to Audit
DLP reports and training attendance records.
Guidance to Implement
Review and document cross-border data transfer processes to ensure they meet all applicable regulatory requirements.
Guidance to Audit
Compliance audit reports and transfer logs.
Guidance to Implement
Deploy automated DLP tools to scan for unauthorized shadow data and schedule regular remediation reviews.
Guidance to Audit
DLP scan reports and remediation records.
Guidance to Implement
Utilize external monitoring services to detect unsanctioned copies of sensitive data and document findings.
Guidance to Audit
External monitoring reports and remediation actions.
Guidance to Implement
Implement comprehensive logging for all outbound data transfers and analyze logs for anomalies.
Guidance to Audit
Outbound transfer logs and review reports.
Guidance to Implement
Configure automated alerts based on predefined high-risk thresholds for data exports.
Guidance to Audit
Alert logs and threshold configuration documentation.
Guidance to Implement
Use automated checksum and hash validation tools integrated into backup and monitoring processes.
Guidance to Audit
Checksum logs and backup verification reports.
Guidance to Implement
Maintain detailed audit trails for changes to critical data assets and review them regularly
Guidance to Audit
Audit logs and review meeting minutes.
Guidance to Implement
Use automated data discovery tools to continuously update an inventory of sensitive data assets; review quarterly.
Guidance to Audit
Data inventory reports and audit logs.